7 Reasons Why You Should Use Gmail And Google Workspace For Your Business

By: Pooja Bhojwani and Ruviene Domingo

User Experience

28 Dec 2020

7 Reasons Why You Should Use Gmail And Google Workspace For Your Business

Google Workspace includes a full suite of web-based messaging (Gmail) and collaboration applications that Google hosts on its servers. Without having to install and operate your own hardware or software, access Gmail and Google Workspace with a web browser and you’re ready to work! Gmail is just one of the applications included in Google Workspace (formerly G Suite) and it is comparatively one of the best options available today. The key reason Gmail remains a notch above the rest – their continuous efforts to improve their applications and constant innovation for new solutions that will benefit their users. Other applications include Google Docs, Sheets, Calendar, Drive, Hangouts, Google+, Sites, Slides, Forms, Chat and Meet.  

Google ensures that Gmail does more than just sending emails. Thanks to its smooth integration with the Google Workspace ecosystem, users can create, save and share content with ease making it more convenient to collaborate with others. If you’re still not convinced, we’ve highlighted a few key reasons why you should choose Gmail and Google Workspace for your business.

1. Reliable

Gmail And Google Workspace is reliable for your business

A reliable email platform is the most important tool every business needs. With no scheduled downtime or maintenance windows and a 99.9% Service Level Agreement (SLA) that covers services, Gmail is the preferred choice for a dependable email platform.

Catering to organisations of any size, Google’s proven infrastructure supports different applications with over a billion users. Furthermore, you don’t have to worry about the server going down due to maintenance repairs, blacklisting or the server crashing.

That said, no platform is 100% foolproof. Google’s last worldwide service interruption occurred this month due to an “authentication system outage” that lasted 45mins. With that said, Google continues to have a stellar track record with very occasional service interruptions making undeniably more reliable when compared against other service providers.

2. Scalable

Gmail And Google Workspace is scalable

Google Workspace offers flexible packages that cater to businesses of every size. With their scalable packages, it is possible for you to start with only one or two business accounts and as your company grows, you can continue to add accounts to it. 

This means you only pay for the users that continue to work in your organization. Usually, other hosting packages already come with a fixed number of email accounts and you would have to pay for each account included in your package, regardless of whether the accounts are being used. 

With Google Workspace, you don’t have to worry about paying for 20 accounts when you only have 11 employees. You can fully customise your package to what best suits your business!

3. Information security

Gmail And Google Workspace keep your information safe within this system

The security of your company’s information should always be a priority. Google has some of the world’s leading experts in information security, network and application security. Their applications are proven to block more than 99.9% of spam, phishing, and malware from reaching their users.

Gmail is encrypted with Transport Layer Security (TLS) while transferring your data and it protects your emails at rest with industry-standard 128-bit encryption. Google apps are also certified with various privacy and security standards. 

Also, Google participates in the Privacy Shield Agreement. Hence, you can be assured that your business information and data is as safe as possible within this system.

4. Huge disk space

Gmail And Google Workspace provide huge disk space

Compared to similar solutions available in the market, Google Workspace offers almost 50 times more storage capacity. Each person on your team benefits from a storage space of 25 GB for their emails. 

If you are working across many devices, the IMAP email configuration instead of POP3 will help increase your productivity. It means all emails read on any device will be marked as read on both Outlook as well as on your mobile and web browser. 

Furthermore, having huge disk space translates to not having to depend on your Outlook or laptop hard disk for a backup copy because you will always have one on the server.

5. Cost-efficient

Gmail And Google Workspace is cost-efficient

Google offers a wide range of cost and time-saving options for businesses. Google Workspace comes in four different pricing plans (starting from $8/user a month) – Business Starter, Business Standard, Business Plus, and Enterprise packages. 

With every package, you get complete access to the apps and an uptime service guarantee. Take advantage of the free 14-day trial so you get to try it out before you commit to a subscription!

6. Increased productivity

Gmail And Google Workspace enhance productivity

Google Workspace enhances productivity because it allows users to collaborate in real-time. Using Google Docs, you can create documents, spreadsheets, and presentations, which you and your team members can view and edit simultaneously. Google apps also support mobile connectivity on various mobile devices so your employees can be productive even when they are on the go.

By making email more user friendly, Gmail users can spend less time managing their email and more time on important work-related tasks. Gmail is designed to enable users to conveniently manage their inboxes with time-saving features such as message labels, threads, spam filtering, and fast message search. Keep track of important messages easily and instantly trace them by using the integrated Google research tool as well.

7. 24/7 customer support

Gmail And Google Workspace provide 24*7 customer support

Although Google Apps is easy to use and is proven to be a highly reliable service, Google understands that there are times you may need some help. For this reason, Google is providing its users with 24/7 customer support.

The support options offered include:

  •   Email support
  •   Phone support for critical issues
  •   Self-service online support 

Google’s Developer Relations team also participates on Stack Overflow, a collaborative question-and-answer site for programmers. It’s a great place to ask technical questions about developing and maintaining Google applications.

Host your email accounts and more on google workspace today!

Verz is a certified and established Google Partner and has over 10 years’ experience designing and developing hundreds of successful websites in Singapore. With our expertise in web development, Verz Design’s team of web professionals can offer you services and solutions that will surely help your business.

Call us at 6841 1680 or email us at [email protected] for a free consultation!

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